> ## Documentation Index
> Fetch the complete documentation index at: https://docs.hackersquad.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Speakers

> Invite speakers, review their submissions, and manage the speaker lineup for your event

The **Speakers** tab in the Event Management dashboard lets you invite, review, and manage speakers for your event. Access it from the [Event Management Overview](/event-management/overview) by clicking the **Speakers** tab.

## Inviting speakers

Speakers are invited by email. Each invitation generates a secure access token link that the speaker uses to submit their presentation details.

<Steps>
  <Step title="Open the Speakers tab">
    Navigate to your event's management page and click the **Speakers** tab.
  </Step>

  <Step title="Send an invitation">
    Click **Invite Speaker** and enter the speaker's email address. The system sends an email with a unique, tokenized link.
  </Step>

  <Step title="Speaker completes the form">
    The speaker clicks the link and fills out the speaker submission form with their presentation and GTM details (see below).
  </Step>

  <Step title="Review the submission">
    Once submitted, the speaker appears in your list with a **Form Submitted** status, ready for your review.
  </Step>
</Steps>

## Speaker statuses

Each speaker progresses through a defined lifecycle:

| Status             | Description                                                 |
| ------------------ | ----------------------------------------------------------- |
| **Invited**        | Invitation email sent, speaker hasn't clicked the link yet  |
| **Form Pending**   | Speaker has accessed the link but hasn't submitted the form |
| **Form Submitted** | Speaker has submitted their presentation details for review |
| **Approved**       | Event manager has approved the speaker                      |
| **Rejected**       | Event manager has declined the speaker                      |
| **Cancelled**      | Speaker or manager has cancelled the engagement             |

## Reviewing speaker details

When a speaker submits their form, you can review the following information:

### Presentation details

| Field                  | Description                              |
| ---------------------- | ---------------------------------------- |
| **Presentation title** | The title of the talk or demo            |
| **Description**        | Overview of what the presentation covers |
| **Duration**           | Planned presentation length              |
| **Bio**                | Speaker's professional biography         |
| **Company**            | Speaker's company or organization        |

### GTM (Go-To-Market) information

Speakers can provide product and marketing details to maximize their engagement with the developer audience:

| Field                        | Description                                                          |
| ---------------------------- | -------------------------------------------------------------------- |
| **Product name**             | Name of the product or tool being presented                          |
| **Product website**          | URL to the product landing page                                      |
| **Product description**      | Brief description of the product                                     |
| **Target audiences**         | Who the product is built for                                         |
| **Pain points**              | Problems the product solves                                          |
| **Unique value proposition** | What sets this product apart                                         |
| **CTA (Call to Action)**     | The action the speaker wants attendees to take                       |
| **CTA URL**                  | Link for the call to action                                          |
| **Special offers**           | Any event-exclusive deals or promotions                              |
| **Promo codes**              | Discount or trial codes for attendees                                |
| **Lead capture method**      | How the speaker plans to capture leads (e.g., QR code, sign-up form) |
| **Demo plans**               | Whether the speaker plans to include a live demo                     |
| **Success metrics**          | How the speaker defines a successful presentation                    |

<Tip>Review the GTM fields to ensure the speaker's content aligns with your event's audience and goals. This information also helps you plan the event schedule and sponsor integration.</Tip>

## Approving or rejecting speakers

<Steps>
  <Step title="Review the submission">
    Open the speaker's details and review their presentation information and GTM data.
  </Step>

  <Step title="Approve or reject">
    Click **Approve** to confirm the speaker for your event, or **Reject** to decline. The speaker is notified of the decision.
  </Step>
</Steps>

## Managing your speaker lineup

From the Speakers tab you can:

* **View all speakers** — see each speaker's name, company, status, and presentation title
* **Filter by status** — quickly find speakers by their current status (e.g., show only pending submissions)
* **Edit speaker details** — update information if needed
* **Cancel a speaker** — remove an approved speaker from the lineup

<Note>Cancelling an approved speaker does not automatically notify attendees. Communicate schedule changes through your event's communication channels.</Note>

## Next steps

<Columns>
  <Card title="Live Speakers" icon="signal-stream" href="/event-management/live-speakers">
    Stream live speaker presentations via WebRTC.
  </Card>

  <Card title="Sponsorships" icon="handshake" href="/event-management/sponsorships">
    Manage event sponsorships and tiers.
  </Card>

  <Card title="Event Settings" icon="gear" href="/event-management/event-settings">
    Configure event settings and features.
  </Card>
</Columns>