Capture live presentations

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Capturing live presentations in HackerSquad works very similarly to capturing live demos. You still need a base station connected to the main display, and the speaker still presents wirelessly from their own laptop through HackerSquad. The difference is that live presentations require speaker setup before anyone can go live. Event managers must add and approve speakers in the event management dashboard first.

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Add speakers before the event

Start in the event management dashboard and open the speakers navigation. This takes you to the speakers management page. On this page, you can review existing speakers or invite new ones.

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Invite and approve speakers

When you invite a speaker, HackerSquad sends them an automatic email with a form to complete. After the speaker fills out the form, they still need to be accepted in the speaker management portal before they can present live.

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What speakers see

Once a speaker has been accepted, they will see a Present button on the builder dashboard. From there, the speaker follows the same general presentation request flow used for live demos.

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Set up a base station

To capture live presentations, you need a computer connected to the main display in the room. This computer acts as the base station for live presentations. The base station is responsible for receiving requests to go live, showing presenter content on the room display, and helping route the presentation experience through HackerSquad. On the base station computer, open the event manager dashboard in HackerSquad and select Live Speakers. This is the navigation flow the base station uses to receive requests from approved speakers. The base station remains the computer that is actively presenting to the main display or projector in the room. This is the screen the audience watches during the live presentation.

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Start the live viewer session

On the base station, open the live viewer tool and click Start Session. Once the session has started, the base station is ready to receive live presentation requests from speakers. When a speaker requests to go live, the base station will receive a prompt like this. Once the base station accepts the request, it presents both the speaker’s webcam feed and the screen they shared. This allows the room to see the speaker and the presentation at the same time. The operator on the base station can also zoom in on the video to expand the desktop view and the presenter view for the audience. When the presentation timer ends, HackerSquad automatically cuts off the session and begins processing the video production.

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How speakers request to go live

Once a speaker is approved, they go through the presentation request flow inside HackerSquad.

1. The speaker opens the presentation flow from the event experience.

2. The speaker begins the request to present.

3. The speaker continues through the presentation flow in HackerSquad.

4. The speaker reviews the presentation flow and confirms they want to go live.

5. The request is sent through HackerSquad so the base station can receive it and prepare the room display.

Once accepted, the base station continues presenting that content to the main display or projector while the speaker remains remotely connected and shares their laptop screen.

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Why live presentation capture matters

Captured presentations help preserve key moments from the event, including talks, speaker sessions, and live walkthroughs. That recorded content can then support the post-event summary, alongside projects, demos, and other event activity captured in HackerSquad.

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Next steps