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Event managers help keep your event running smoothly. Anyone you add here gets access to the full event management portal covered in these docs, which means they can help coordinate operations, review projects, and support builders throughout the event. Add event managers

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Why event managers matter

You should add the people who need direct access to help run the event. This often includes team members from partner companies, selected judges, and anyone else who should actively manage event operations. When the right people have access, your team can respond faster, support builders more effectively, and keep the event moving without bottlenecks.
Only add people who should have manager-level access to the event. Event managers can access the same management portal described across these guides.

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Who to add

Add people who play an active role in running the event, such as:
  • Team members from partner companies
  • Judges who need to review projects closely
  • Internal teammates helping with event operations
  • Community leads or moderators supporting builders during the event
Choose people who need visibility into the event and who can take action when something needs attention.

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Add an event manager

Open your event management portal and click Settings. In the Team Access section, enter the email address of the person you want to add and click Add. Use this list intentionally. Event managers should be trusted collaborators who are directly involved in hosting, reviewing, or supporting the event experience.

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Team access

The Team Access section is where you manage manager permissions for the event. Here, you can:
  • View who already has access to the event
  • See who created the event
  • Add new managers by email
Make sure the email you enter matches the email that person uses for HackerSquad.

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When to add them

Add event managers before the event starts whenever possible. Early access gives your team time to get familiar with the portal, understand the event setup, and prepare to support builders once submissions and judging begin. This is especially helpful for partner company representatives who may need to answer questions about their tools or evaluate projects that use their products.

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Next steps

Manage prizes

Define the prizes that will guide builder submissions.

Manage volunteers

Create volunteer roles so your event team has enough support.