Inviting speakers
Speakers are invited by email. Each invitation generates a secure access token link that the speaker uses to submit their presentation details.Send an invitation
Click Invite Speaker and enter the speaker’s email address. The system sends an email with a unique, tokenized link.
Speaker completes the form
The speaker clicks the link and fills out the speaker submission form with their presentation and GTM details (see below).
Speaker statuses
Each speaker progresses through a defined lifecycle:| Status | Description |
|---|---|
| Invited | Invitation email sent, speaker hasn’t clicked the link yet |
| Form Pending | Speaker has accessed the link but hasn’t submitted the form |
| Form Submitted | Speaker has submitted their presentation details for review |
| Approved | Event manager has approved the speaker |
| Rejected | Event manager has declined the speaker |
| Cancelled | Speaker or manager has cancelled the engagement |
Reviewing speaker details
When a speaker submits their form, you can review the following information:Presentation details
| Field | Description |
|---|---|
| Presentation title | The title of the talk or demo |
| Description | Overview of what the presentation covers |
| Duration | Planned presentation length |
| Bio | Speaker’s professional biography |
| Company | Speaker’s company or organization |
GTM (Go-To-Market) information
Speakers can provide product and marketing details to maximize their engagement with the developer audience:| Field | Description |
|---|---|
| Product name | Name of the product or tool being presented |
| Product website | URL to the product landing page |
| Product description | Brief description of the product |
| Target audiences | Who the product is built for |
| Pain points | Problems the product solves |
| Unique value proposition | What sets this product apart |
| CTA (Call to Action) | The action the speaker wants attendees to take |
| CTA URL | Link for the call to action |
| Special offers | Any event-exclusive deals or promotions |
| Promo codes | Discount or trial codes for attendees |
| Lead capture method | How the speaker plans to capture leads (e.g., QR code, sign-up form) |
| Demo plans | Whether the speaker plans to include a live demo |
| Success metrics | How the speaker defines a successful presentation |
Approving or rejecting speakers
Review the submission
Open the speaker’s details and review their presentation information and GTM data.
Managing your speaker lineup
From the Speakers tab you can:- View all speakers — see each speaker’s name, company, status, and presentation title
- Filter by status — quickly find speakers by their current status (e.g., show only pending submissions)
- Edit speaker details — update information if needed
- Cancel a speaker — remove an approved speaker from the lineup
Cancelling an approved speaker does not automatically notify attendees. Communicate schedule changes through your event’s communication channels.
Next steps
Live Speakers
Stream live speaker presentations via WebRTC.
Sponsorships
Manage event sponsorships and tiers.
Event Settings
Configure event settings and features.