Creating volunteer opportunities
Set up the roles you need filled for your event. Each opportunity includes:| Field | Description |
|---|---|
| Title | Name of the volunteer role (e.g., “Registration Desk”, “AV Setup”) |
| Description | What the volunteer will be doing |
| Category | Type of work — see categories below |
| Requirements | Any skills or qualifications needed |
| Time slot | When the volunteer is needed (start and end time) |
| Location | Where the volunteer should report |
| Max volunteers | Maximum number of people who can sign up for this role |
Create a new opportunity
Click Create Opportunity and fill in the details: title, description, category, requirements, time slot, location, and max volunteers.
Volunteer categories
Volunteer opportunities are organized into categories to help attendees find roles that match their interests:| Category | Typical roles |
|---|---|
| Setup | Venue setup, signage, table arrangement, equipment placement |
| Registration | Check-in desk, badge distribution, attendee greeting |
| Technical Support | Wi-Fi troubleshooting, projector setup, IDE assistance |
| Photography | Event photos, social media content, team portraits |
Managing signups
Once attendees sign up for volunteer opportunities, you can manage them from the Volunteers tab:Viewing signups
Each opportunity shows the current number of signups against the maximum. Click on an opportunity to see the full list of volunteers who signed up, including their name and contact information.Confirming signups
Review volunteer signups and confirm them to let volunteers know they’re expected. Confirmed volunteers receive a notification with their role details, time slot, and location.Managing capacity
If an opportunity reaches its maximum volunteer count, no additional signups are accepted. You can increase the max if more help is needed, or create additional opportunities for the same role at different time slots.Volunteers must be registered for the event before they can sign up for opportunities. Encourage attendees to register first, then browse available volunteer roles.
Next steps
Registrations
View attendee registrations and check-in status.
Projects
View and manage project submissions.
Event Settings
Configure event slug, co-managers, and access controls.